Meeting Rooms
The Library has three spaces available for non-profit community events and meetings. All of the rooms have built-in screens.
- Board Room - for small groups up to 7 people
- Marion Otteraaen Room - maximum occupancy 38 people
- Library Auditorium - maximum occupancy 84 people
To book a room for your meeting, please fill out the form at the bottom of this page or call: 360.442.5310.
Equipment
The Library has media equipment available for checkout. To reserve any of the following equipment, please call: 360.442.5301.
- In Focus Model 114 (will work with laptops)
- Video Projector (will work with VHS or DVD players)
- Projection Screens
- 4 ft. tripod
- 8 ft. tripod
- 6 ft. x 11 ft. fast fold
- Overhead Projector (projects materials from a transparency)
- Slide Projector
- Slide Viewer (has built-in viewing screen)
- 16mm Sound Projector
Meeting Room Use Policy
- It is the policy of the Longview Public Library to provide available meeting rooms to the community as a public service as part of its Mission.
- Use of these meeting rooms does not constitute an endorsement by the Library of an organization, program or point of view expressed. No advertisements or announcements implying such an endorsement are permitted. The Library may elect to provide notification to the general public about the group's meeting or activity or to publicize any upcoming meetings.
- The meeting rooms of the Library are available for use by non-profit groups for informational, educational, cultural, governmental, or civic purposes and are made available on an equal access, non-discriminatory basis. Meetings must be open to the public with the exception of certain City, County, State or Federal Government meetings and must be in keeping with the Mission and Vision Statements of the Library. The Mission and Vision Statements of the Library can be found in the Library's Policy Manual.
- Attendance charges or solicitations may not be collected or accepted at any meeting in the Library. However, Library, Friends of the Longview Library or Longview Library Foundation sponsored programs may include fund raising activities. All advertising and the sale of merchandise, or other materials, except that incident to Library, Friends of the Longview Library, or Longview Library Foundation programs is prohibited in the Library.
- Activities sponsored or co-sponsored by the Longview Public Library shall take precedence for reserving meeting rooms.
- Meeting attendees are expected to follow the Library's Rules of Conduct. The Rules of Conduct can be found on the door of each meeting room as well as in the Library's Policy Manual and are posted on the elevator and restroom doors.
- The user is responsible for reasonable care of the room and any Library equipment used, and will be held responsible for any damage and the general condition of the room following use. The user will be assessed reasonable charges for repair or replacement of any damaged contents of the room, as well as the physical boundaries of the room, including flooring, walls, ceilings and anything attached thereto.
- Permission to use Library meeting rooms will be denied to an organization and/or meeting whose purpose is illegal; whose conduct would interfere with the proper functioning of the Library; whose purpose is promotional or for monetary gain; or whose activity does not have the sponsorship of a legally responsible adult.
- The Library reserves the right to cancel use of the meeting rooms or to move a group to a different room, as necessary in order to carry out Library business. As much notice as is reasonably possible will be given.
- Failure to comply with the Longview Public Library Meeting Room Use Policy may result in withdrawal of future meeting room use privileges.
- Exceptions may be considered at the discretion of the Library Director.
Meeting Room Use Agreement
1. Use of our meeting rooms must be made on our website longviewlibrary.org or by contacting Cathy Lowman at (360) 442-5310, on a first come, first served basis. Our preferred method to reserve a meeting room is through our website.
- Reservations may not be made more than three months in advance and no more than two reservations may be on the books at any time.
- Each group is responsible for the set-up and take-down of their individual meeting room and the room returned to its original state.
- A responsible adult must be in attendance whenever minors are present and must assume responsibility for those in attendance.
- There is no food or beverages allowed in the MJO Room.
- Meetings can begin no earlier than 8:00 a.m. and the room must be back to its original state and attendees have vacated the building prior to our closing time, which is Monday thru Wednesday at 8:00 p.m. and Thursday thru Saturday at 5:00p.m.
- Please Note: The Longview Public Library reserves the right to cancel or change any reservations in the event that the facility is needed for its own use.
- Exceptions may be considered at the discretion of the Library Director.
- A signed copy of this form must be on file prior to the reserved event taking place.
2. We encourage parking for events held at the Longview Public Library to be on the street as our parking lot is reserved for library patrons.
Violation of any of the meeting room policy, creation of a disturbance or damage to the Longview Public Library will terminate permission to use our meeting room, both immediately and in the future.
